Vendors – Chaffee Crossing Farmers and Artisans Market

CCFAMily Vendor Information

The Chaffee Crossing Farmers & Artisans Market vendor community has become a tight-knit group that we like to refer to as the CCFAMily. This is a diverse collection of farmers, artists, designers, entertainers, and volunteers who have helped this market grow. They welcome new vendors into their circle and take great pride in supporting and helping one another. Below is important information to help prospective and returning vendors apply and plan for another successful season

Types of Vendors and Products Permitted

The Chaffee Crossing Farmers & Artisans Market is focused on homegrown, homemade, and handmade products, original art, designs, and creations, local/regional musicians and entertainers, and local resources. All vendors must apply for each season. Vintage product vendors are permitted on a case-by-case basis; yard sale and rummage sale booths are not permitted. Food trucks are welcome, however, we reserve the right to limit the number and type at each market.

Market Location

The CCFAM is located on Ellis Street in the Chaffee Crossing Historic & Entertainment District. This is a beautiful area of the city that embraces the history and culture of western Arkansas. Markets are held on the 2nd Saturday of each month, May through October (six dates).

Market Dates Registration Deadline Market Theme

May 13 May 5 Hispanic Fiesta

June 10 June 2 My City Is A Fort

July 8 June 30 American Pie

August 12 August 4 Back to School Bash

September 9 September 1 Rockin’ Good Time

October 14 October 6 Oktoberfest

All vendor booths are on pavement (except some food vendors) which helps avoid wet weather issues. Most food trucks will be in Parking Lot #2. That is a gravel parking lot that is scheduled to be paved. There is significant space for future market expansion. The October 2022 market hosted 160 vendors.

Maps and set up instructions are emailed to vendors prior to each market.

Season vendors receive preference for booth assignments.

NO EARLY BREAKDOWNS! Violators may not be invited to return to future markets.

NO LATE ARRIVALS! All vehicles must be off the venue NO LATER THAN 7:30 a.m.

TAX PACKETS – Vendors must pick up tax packets before 8:00 a.m. and return them immediately after the Market closes. You do not need a business license to participate, however food trucks much display a current health department license. Vendors who do not have a business license will file state sales taxes under their social security number.

Vendor Application & Rates

We try to keep vendor rates affordable. Special consideration is given for farmers, veterans, and children under the age of 18. Our goal is to support local businesses and encourage entrepreneurialism.

Click here to download a PDF of the CCFAM23 Vendor Application.

Vendor Type

BOOTH SIZE

Single – 10′ x 10′

Oversize – 12′ x 12′

Double – 20′ x 20′

Corner Single – 10′ x 10

Corner Double – 20′ x 10′

Electricity – Additional $5 per market

Food Trucks – Electricity included

Farmer, Veteran, Child <18

SEASON

$125

$155

$200

$155

$230

$30

—

Farmer, Veteran, Child <18

SINGLE MARKETS

$25

$30

$35

$40

—

General Vendors

SEASON

$160

$220

$300

$190

$320

$30

$300

General Vendors

SINGLE MARKETS

$45

$55

$75

$55

$90

$80

Frequently Asked Questions

Where can vendors park?

In the parking lot at the corner of Ward Ave. and Fort Chaffee Blvd. This will be reserved specifically for vendors, however, vendors may also park in other parking areas.

Are vendors required to help set up and break down before and after the market?

In order to keep the market going and sustainable, we respectfully ask all vendors to chip in and help with the setup and breakdown of tables, tents, chairs, trash receptacles, signs, etc. that are provided as a courtesy for customers to entice them to stay and shop longer with vendors. Vendors will receive information on how to participate prior to the market. If every vendor gives an extra 30 minutes for this effort, everyone can go home happy and healthy in a reasonable amount of time.

Can vendors break down early?

We ask that vendors respect one another and the customers by NOT breaking down booths before 2:00 pm. Failure to comply without pre-approval from the Market Manager or a CCHPO representative may result in the vendor not being invited back to future markets.

Can booth vendors sell water and soft drinks?

Out of respect for the food truck and beverage booth vendors, we ask that non-food and beverage vendors DO NOT sell bottled or canned drinks.

Are vendors required to have a Tax ID/EIN number?

If I have a Sales Tax Permit, do I still have to turn in a sales tax form?

YES. You must pick up a sales tax form before the market opens and complete the entire form. You can either submit the sales tax you collect that day with the form at the end of the market OR you can fill out the top of the form and write on the bottom that you plan to submit the taxes collected that day with your regular sales tax submission to the State of Arkansas. Either way, you must return the form to the CCHPO Vendor Check-In tent BEFORE you leave. All vendors must submit a sales tax form at the end of the market per state law. CCHPO will submit a complete vendor list and the returned forms to the State of Arkansas DF&A office.

What if I DON’T have a Sales Tax Permit?

If you do not have a Tax ID Number, you are required by Arkansas law to submit applicable sales taxes under your social security number on the date of the market. You must pick up the tax form at the CCHPO Vendor Check-In tent before the market opens and return it after the market closes with the sales taxes collected. All vendors must submit a sales tax form at the end of the market per state law. CCHPO will submit a complete vendor list, the returned forms, and all taxes collected back to the State of Arkansas DF&A office.